IAATO 23rd Annual Meeting

To: Antarctic Treaty Party Representatives and Invited Guests
From: The IAATO Secretariat

Mark your calendars for May 1-4, 2012 for the IAATO 23rd Annual Meeting.

May 1-3: Annual Meeting
May 4: Crisis Media Management Workshop (available to all meeting participants at no cost)
May 4: Round Table Discussion with Antarctic Treaty Party Representatives

Meeting sessions on May 1 are for IAATO members only. It is recommended that Treaty Party representatives and invited guests arrive no later than the evening of May to participate in the open sessions, which begin late morning on May 2. Open sessions continue through the end of the meeting on May 3.

The annual meeting, workshop and round table discussion, as well as our block of reserved IAATO rooms, will be held at the Renaissance Providence Downtown Hotel.

Agenda
A preliminary draft of the meeting agenda is available here.

Pre-registration for IAATO 23
The online registration form can now be accessed, so please go to IAATO 23 Registration. The password is: iaato2012. If you don't yet have all the information requested (e.g. name of your hotel, arrival/departure dates), you can return and fill it in later. Only those who have registered will be allowed to participate in the meeting.

Renaissance Providence Downtown Hotel
5 Avenue of the Arts
Providence, RI 02903
Reservation line (in US): 866-630-0704

It is easy to make reservations directly online. Go to: IAATO Reservations

The IAATO Group code is already selected (iaaiaaa) on the reservation screen, but you may need to modify the check-in and check-out dates according to your travel schedule. Then click "FIND" and the online booking engine will take you through the complete reservation process.

We have secured a rate of $149 per night (not including breakfast or taxes) until April 4. Internet IS INCLUDED in the room rate (despite what the reservation screen will tell you), and will also be available in the IAATO meeting room.

Note: The IAATO block of rooms at the Renaissance Hotel will be held until April 4, after which time the IAATO online reservation link above will no longer be accessible, and the rate no longer guaranteed.

Ground Transportation
Downtown Providence is accessible by private car (limo), train, bus or taxi. Details can be found here.

For additional information regarding the hotel or ground transportation, contact IAATO Office Manager Laura Goldstein.

Crisis Media Management Workshop

This informative half-day workshop wil be held the morning of May 4, and will be conducted by Kim Barbero and Jocelyn Fraser of Carah Worldwide Consulting, one of the premier public relations consulting firms specializing in this field. While this workshop is designed primarily for IAATO Member-operators, it will be open to all members and annual meeting guests. There is no additional charge for this informative workshop. In the fast-paced world of social media and blogs where information and images can go virile before a ship returns to port, having the knowledge and toolkit provided by this workshop can be critical in disseminating the facts and protecting your reputation. 

Round Table Discussion

The 2012 Round Table Discussion will be held Friday afternoon, May 4. As in past years, the intention of the Round Table is to have an in-depth conversation about the challenges, opportunities and concerns facing Governments and Antarctic Tour Operators – and how all involved can most effectively work together to ensure sensible Antarctic tourism management and regulatory strategies. The Round Table Discussion will be held under "Chatham House Rule" so all participants are invited to speak freely as individuals with an interest in the subject; all interventions are non-attributable and the meeting will be conducted in an informal manner.