Mark your calendars for May 27-May 29, 2014 for the IAATO 25th Meeting.

May 27:  Meeting Day 1 (Members, Associates and Affiliates only)
May 28:  Meeting Day 2 (Morning session: Members, Associates and Affiliates only. Afternoon session: Open for all invitees)
May 29: Meeting Day 3 (Open session for all invitees) Meeting concludes in afternoon.
May 30: Adventure Activities and Risk Management Workshop (see below)

The annual meeting, workshop and round table discussion, as well as our block of reserved IAATO rooms, will be held at the Renaissance Providence Downtown Hotel.

A preliminary draft of the meeting agenda will be available here.

Adventure Activities and Risk Management in Antarctica Workshop
(Open to all Meeting participants)

Adventure activities are receiving increasing interest from the public, who would like to do something different in the Antarctic, Operators who would like to increase the diversity of the offering to their clients and Antarctic treaty parties, who want to ensure that the activities have a minimal impact.

IAATO's vision is to have safe and environmentally responsible tourism that have no more than a minor or transitory impact. One of the tools in the management toolbox is the use of Risk assessment and management measures.

This workshop will aim to present the approaches to adventure activities and risk evaluation and management from a Government Perspective, Small operator (yacht) perspective, ship operator perspective and deep field perspective.

It will provide attendees with the skills to decide how best to evaluate and manage their risks, particularly with new and more extreme activities being in demand. The practical session will guide participants through the risk evaluation and management process, through the use of case studies relevant to the Antarctic.

Pre-registration for IAATO 25
The online registration form can now be accessed, so please go to IAATO 25 Registration. The password is: iaato2014. If you don't yet have all the information requested (e.g. name of your hotel, arrival/departure dates), you can return and fill it in later. Only those who have registered will be allowed to participate in the meeting.

Renaissance Providence Downtown Hotel
5 Avenue of the Arts
Providence, RI 02903
Reservation line (in US): 866-630-0704

It is easy to make reservations directly online. Go to: IAATO Reservations

The IAATO Group code is already selected (iatiata) on the reservation screen, but you may need to modify the check-in and check-out dates according to your travel schedule. Then click "FIND" and the online booking engine will take you through the complete reservation process.

We have secured a good rate of $149 per night (not including breakfast or taxes) until April 25. Internet IS INCLUDED in the room rate (despite what the reservation screen will tell you), and will also be available in the IAATO meeting room.

Note: The IAATO block of rooms at the Renaissance Hotel will be held until March 14 after which time the IAATO online reservation link above will no longer be accessible, and the rate no longer guaranteed.

For additional information or questions about the hotel, contact IAATO Office Manager Laura Goldstein or click on the fact sheet.

Dinner Reception

We're hosting an authentic New England Clam Bake on Wednesday evening, the 28th of May at the historic Squantum Club!  Built out on rocky coastline over Narragansett Bay, this beautiful location offers stunning panoramic southerly views, beautiful manicured gardens and picturesque backdrops .  We can enjoy the lovely spring weather and sunset while sipping cocktails and then head inside to the clubhouse, put on our lobster bibs and dig in!  The entree will be your choice of lobster, steak or vegetarian dinner.    Dress is smart casual.

Meeting Documents

The latest version of various meeting documents, proposals and reports will be posted here. We encourage all members to download these documents to your desktop for easy access during the meeting. These documents will not be provided in hard copy at the meeting itself.

Ground Transportation
Downtown Providence is accessible by private car (limo), train, bus or taxi.